Position Overview

Ultimate Staffing Services is seeking a dedicated and experienced Accounts Receivable / Billing Representative to manage the billing and accounts receivable functions for all construction projects. Based in Nevada, this role involves ensuring timely and accurate invoicing, payment collection, lien release compliance, and customer account reconciliation. The position requires a solid understanding of construction billing practices and Nevada lien laws, as well as excellent organizational and communication skills to support the financial health of the company.

Responsibilities

• Manage all accounts receivable functions, including invoicing, posting payments, collections, monitoring aging reports, and following up on outstanding balances.
• Prepare, issue, and track progress billings and final invoices for construction projects (AIA Billing).
• Maintain customer account records, resolve billing discrepancies, and handle collection communications.
• Collaborate with project managers to ensure accurate job cost reporting and billing compliance.
• Track and follow up on customer payments to minimize outstanding balances.
• Process and maintain lien releases, preliminary notices, and waivers per Nevada construction requirements and COI's.
• Reconcile customer accounts and resolve billing disputes in a professional manner.
• Generate monthly AR reports, reconcile accounts, and provide updates to management.
• Assist with month-end closing processes related to accounts receivable.
• Develop and implement procedures to improve billing efficiency and accuracy.

Qualifications

• 3+ years of AR/Billing experience (construction industry strongly preferred).
• Knowledge of progress billing, lien releases, and Nevada construction compliance.
• Proficiency with QuickBooks and AIA Construction Billing.
• Strong communication and organizational skills.
• Ability to multitask, meet deadlines, and work independently.
• Team player with a high level of professionalism and integrity.
• Education requirement is a High School Diploma or equivalent required.

Required Work Hours

Monday to Friday, 8:00 AM to 5:00 PM.

Benefits

The position offers a competitive pay range of $23.00 to $25.00 per hour.

Additional Details

The role is fully onsite in Nevada and provides an opportunity to work with a dynamic team in the construction industry.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.